[Your Name]

[Address]

[Phone number]

[Email]

[Date]

[Recipient Name]

[Title]

[Company]

[Address]

Dear [Mr./Mrs./Ms. + Family name]

People read business letters quickly. Therefore, get to the point in the first paragraph--the first sentence, if possible. In other words, state what you want up front.

Skip a line between paragraphs. Use shorter sentences and paragraphs than you would in a more traditional document. Sentences should average fewer than twenty words, and paragraphs should average fewer than seven lines.

Space your letter on the page so that it does not crowd the top. However, if possible, keep your letter to one page. Second pages often are not read. Send copies to anyone whose name you mention in the letter or who would be directly affected by the letter.

Final paragraphs should tell readers what you want them to do, what you will do for them, or both.

I am looking forward to hearing from you soon!

Yours sincerely,

[Your Name]